Structural Safety Check: Ensuring Secure Trade Fair Construction

The structural safety check is an essential part of trade fair safety regulations – especially for custom-built stands, structures with roofing, multi-story designs, or suspended loads. Its purpose is to confirm the structural stability of the stand under real conditions and eliminate potential hazards. Without verified statics, construction may be denied or later contested – potentially requiring dismantling before the trade fair even begins.

When a Structural Safety Check Is Required

Special Structures and Custom Builds

A check is always required when the stand deviates from the system-based standard – such as overhangs, cantilever elements, stages, roofs, platforms, or closed ceilings. Suspended structures above the stand may also require specific verification.

Dependent on Hall Height and Load Limits

Each venue has different specifications regarding the maximum load on ceilings or floors. Exhibitors planning to rig or place heavy equipment on raised areas must verify both their structure and the venue’s approval conditions.

Process and Responsibilities of the Structural Safety Check

Prepared by Qualified Structural Engineers

The static calculation must be created by a qualified structural engineer and include all relevant drawings, materials, and load assumptions. These documents form the basis for evaluation by the organizer and inspection bodies.

Submission and Review Before the Event

Documents usually must be submitted several weeks before the event. Some venues provide central portals or contact persons. Failure to submit the required documentation on time or building deviations may result in restrictions or construction bans.

On-Site Inspection During Setup

In addition to preliminary review, on-site inspections may be carried out by the organizer, external inspectors, or building authorities. For special constructions, many organizers reserve the right to inspect directly at the stand.

Tips for Exhibitors and Stand Builders

Clarify Early Whether Documentation Is Needed

Not every creative idea requires statics – but many details depend on the organizer’s regulations. Early coordination prevents planning errors and delays.

Standard Systems Are Not a Free Pass

Even modular systems may need approval – especially when combining multiple components or adding untested elements. Clarification in advance helps avoid issues during setup.

Conclusion: Structural Safety Ensures Reliability

A structural safety check is not just a bureaucratic hurdle – it’s a contribution to overall trade fair safety. Those who plan thoroughly, document correctly, and communicate early reduce risks – for themselves, for visitors, and for neighboring exhibitors. Ultimately, confidence in a construction also means being able to prove it.