Fire Protection Concept: Safety Basis for Trade Fair Participation

A fire protection concept outlines the measures to be taken in the event of a fire during a trade fair or as part of stand construction. It goes far beyond smoke detectors and fire extinguishers – it involves a well-thought-out interplay of structural, technical, and organizational precautions. Especially for larger, multi-story, or custom-designed exhibition stands, a fire protection concept is often mandatory and serves as the basis for approval by the trade fair organizer or relevant authorities.

When a Fire Protection Concept Is Required

Special Structures and Materials

Whenever the standard is exceeded – such as increased heights, flammable materials, closed ceiling surfaces, or complex stand architecture – organizers usually require an individual fire protection concept. This also applies to booths with fixed roofs or multiple levels.

Event-Specific Requirements

Some trade fair organizers generally require a fire protection concept for specific event types – for example, in halls with restricted escape routes or in special areas with high visitor traffic. The concept is also mandatory for cooking demonstrations, pyrotechnics, or open flames.

Contents and Structure of a Fire Protection Concept

Structural and Technical Fire Protection

This includes, for example, the use of flame-retardant materials (according to DIN 4102 or EN 13501), avoiding closed ceilings, marking emergency exits, and placing fire extinguishers or smoke detectors. It also covers electrical installation details and the subdivision of spaces.

Organizational Measures

A fire protection concept defines contact persons, responsibilities in case of an alarm, and evacuation procedures. Staff training is often recommended – for instance, on how to use fire extinguishers or how to assist visitors during emergencies.

Escape and Rescue Routes

Keeping escape routes clear, visible signage, barrier-free access, and emergency lighting are mandatory. The concept must describe how fast and orderly evacuation can be ensured – even with large visitor numbers.

Who Creates and Reviews the Fire Protection Concept

Drafting by Planners or Stand Builders

For complex requirements, the concept should be developed by experienced planners or architects familiar with local regulations. Usually, the responsible stand construction company handles this task – in coordination with the exhibitor.

Review by Organizers or Authorities

The completed concept is submitted before the trade fair – either to the organizer or via a centralized approval portal. Depending on the venue, it is reviewed by in-house technical departments, external inspectors, or the local fire department.

Conclusion: A Fire Protection Concept Is Not Optional

A well-thought-out fire protection concept not only protects people and property but also ensures the stand is approved for participation. Those who plan early and work with experienced partners avoid conflicts with authorities – and actively contribute to safety at the venue.