Empty container storage: Temporary storage of packaging and transport materials

During a trade fair, a considerable amount of empty containers accumulate around the stand, including transport crates, pallets, packaging material, and empty boxes. For safety reasons, these materials must not be stored in the stand area. Empty container storage ensures that these items are stored safely and tidily until they are dismantled or reused.

Organizers usually offer their own services for the collection and storage of empty containers. Alternatively, a logistics service provider can be commissioned. It is important to note that storage takes place outside the halls, in specially designated areas or containers – usually for a fee.

Why empty container storage is necessary at trade fairs

For fire safety and escape route reasons, it is prohibited in almost all exhibition halls to store empty packaging or transport materials at the stand. Even a single wooden pallet can block escape routes or become a fire hazard in an emergency. A structured storage solution ensures that materials are stored safely and in accordance with regulations outside the operating area.

Empty container storage as a logistical necessity

Larger stands with machines, displays, or sensitive technology often generate considerable amounts of packaging material. This cannot usually be integrated into the stand design, especially since many stands do not have their own back area. A reliable storage service creates space, security, and clarity.

Process, labeling, and return

After unloading, exhibitors or stand builders label the empty containers – usually with labels containing the stand number, company name and, if necessary, return instructions. They are then collected by logistics partners and stored outside the hall area. They are returned at the end of the trade fair after approval by the event organizer's logistics team – often within agreed time slots.

What to bear in mind when returning containers

Bottlenecks can occur, especially during dismantling, if many exhibitors request their empty containers back at the same time. Those who are dependent on this should register the return transport in good time and allow for sufficient buffer time. Delays may occur if empty containers are not clearly labeled or are damaged.

Costs, alternatives, and typical mistakes

Storage is usually charged by volume or number of items, with additional costs for short-term returns or special formats. In some cases, organizers also offer central storage boxes or self-delivery. Alternatively, stand builders can temporarily store empty containers in their own vehicles, provided that the trade fair allows this in terms of logistics and traffic.

Common problems in practice

Incomplete labels, incorrectly declared goods, and last-minute changes are among the most common mistakes. Unsecured temporary storage in aisles or behind stands is also a frequent cause for complaint—often resulting in significant additional charges. Structured preparation pays off here.

Conclusion on empty container storage at trade shows

Empty container storage is an often underestimated part of trade fair planning. Those who take it into account early on, organize the process clearly, and inform all parties involved create space at the stand, ensure safety, and avoid unnecessary delays during dismantling.